Apprenticeship training course Procurement and supply assistant (Level 3)

A Level 3 Apprenticeship will enable students to understand demand management, arrange supply logistics and implement new contracts. This will be supported by the attainment of a Level 3 Advanced Certificate in Procurement and Supply with the Chartered Institute of Procurement & Supply (CIPS).

Level 3 Apprenticeship duration:
Full time apprentices will typically spend 18 months on-programme (before the gateway) working towards the occupational standard, with an average of 6 hours per week off-the-job training. All apprentices must spend a minimum of 12 months on-programme.

Funding required:
£6,000. Funding pays for Course Fees, Exam Fees, End Point Assessment and reviews and coaching.

Level 3 Apprenticeship Overview


Year One

Level 4 Apprenticeship element

At the start the apprentice will complete enrolment, induction and initial assessment including setting objectives and a timeline for the apprenticeship.

book element Level 4 Apprenticeship

Students will study he Level 3 Advanced Certificate in Procurement and Supply and complete their examinations. Click here to view the CIPS Level 3 course.

Level 4 Apprenticeship People talking element Apprenticeship

There is one progress review every three months. Both the apprentice and line manager will need to be present for these.


Year Two

Man element Apprenticeship

The student will need to complete an End Point Assessment), consisting of a 3000 word project report and presentation.

Certification element Apprenticeship

The student will then be assessed and awarded a grade of distinction, pass or fail.

End Point Assessment (EPA)

The EPA period should only start, and the EPA be arranged, once the employer is satisfied that the apprentice is deemed to be consistently working at or above the level set out in the occupational standard, all of the pre-requisite gateway requirements for EPA have been met.

EPA must be conducted by an organisation approved to offer services against this standard, as selected by the employer, from the Education & Skills Funding Agency’s Register of End Point Assessment Organisations. The EPA consists of 2 distinct assessment methods:

Project report
Presentation & questioning

Performance in the EPA will determine the apprenticeship grade of fail, pass or distinction.

Download our brochures for information and pricing

Value for money concepts including the balancing of quality, price and sustainable considerations
Supplier approval process and the importance of due diligence checks
Demand and spend management, analysis and forecasting techniques
The importance of developing and managing key stakeholder relationships
The importance of maintaining accurate records and files for procurement in line with organisational and regulatory requirements and for audit purposes.
Research methods for Procurement
The legal and regulatory environment effecting procurement
Awareness of the organisation's contractual obligations towards suppliers
4 processes of negotiation (preparation, opening, bargaining and closure)
Monitor and order products, stock, equipment and services
Develop effective relationships with internal stakeholders, suppliers and other stakeholders
Create, maintain and amend purchase order and contract records.
Interpret, evaluate and compare procurement information
Present findings and data in all formats e.g. mathematically, written and oral.
Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process.
Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
Investigate and resolve purchase order, delivery and invoice queries.
Be open to change, amend working practices in response to changes in process with a positive attitude.
Establish strong relationships with internal and external stakeholders
Be open, honest, respectful and reliable.
Be enthusiastic and passionate when adhering to company values and engaging in your personal development
Be attentive to the detail in any procurement and negotiation activity.
Be professional, impartial and unbiased in your communication, advice and recommendations to procurement stakeholders or colleagues.
Be self-motivated to develop and learn.

Entry Requirements:
Apprentices must hold GCSEs in English and Maths prior to taking the End-Point Assessment.

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